Do you receive and record documents in public records? If so, please watch this video to learn more about the advantages of eRecording.

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In an increasingly digitized society, eRecording has permanently revolutionized the landscape of the property records industry. Before its arrival, documents were exclusively walked in by the document submitter or delivered via mail, courier or overnight delivery service to the county recorder/register of deed's office. The recording clerk would then review the document(s) for any mistakes and/or ommissions, and, assuming none are found, assign it an identification number (such as an Official Record Book/Page or File Number). The document would then be passed on to another department in order to create an image of the document before being indexed by yet another department.

eRecording with e-Docs Solutions reduces the amount of steps needed to validate a document and have it recorded in your legacy system. Costs are reduced while increasing office productivity and reducing foot traffic.

Sign up to begin eRecording, and join the hundreds of recorder's and registers of deed's offices across the nation currently reaping the benefits of faster, more efficient document processing and recording.

e-Docs Solutions is committed to providing the best online experience possible for all of its customers. The following 'Frequently Asked Quenstions' are intended to assist and educate those new to eRecording. Please click on the question to view its answer.

  • What is eRecording?
    eRecording refers to the electronic delivery of real property/real estate documents (such as deeds, mortgages, deeds of trust, liens, assignments, satisfactions, affidavits, etc.) to and from the document submitter and the appropriate county/jurisdiction recording office for filing in public records. By eRecording, both document submitters and document recorders are liberated from the burden and risk of handling paper documents.
  • What is a document submitter?
    A document submitter is any entity responsible for having documents filed in public records. Often times, a document submitter will also be said its creator. Common document submitters include, but are not limited to, title companies, attorneys, lenders, loan servicers and construction firms.
  • What are real property documents?
    First, let us define the term "real property". Real property, also known as real estate, is any subset of land that has been legally defined along with the improvements made to it by human efforts (house, building, machinery, well, dam, pond, mine, canal, road, etc.). Therefore, a real property document is any legal document which may affect title to one or more parcels of real property. Examples include, but are not limited to, deeds, mortgages, deeds of trust, liens, assignments, satisfactions, affidavits and many, many more.
  • Is eRecording legal and widely accepted?
    Yes. Legislation has passed at both federal and state levels allowing for the secure implementation of eRecording. On June 30, 2001, the Electronic Signatures in Global and National Commerce Act (ESIGN) was enacted by the U.S. Congress. Additionally, almost all states have adopted a form of the Uniform Electronic Transaction Act (UETA) and/or the Uniform Real Property Electronic Recording Act (URPERA). Additionally, many major underwriters and lenders actively promote eRecording in order to lower costs, increase customer service levels, and mitigate risk exposure.
  • What about the original "paper" document?
    When eRecording, a digital image of the recordable document is sent to the recorder's office. The document submitter retains possession of the original "paper" document throughout the entire process, thus reducing the risk of documents being misplaced or damaged.
  • How would I collect funds for recording fees due?
    e-Docs Solutions uses Automated Clearing House (ACH) to securely and efficienty transfer funds due for recording fees to the recorder's designated bank account. You may choose to debit (or "pull") funds due from a designated e-Docs bank account, or simply have us credit (or "push") funds to your account automatically as documents are recorded.
  • Is eRecording safe?
    Yes. All data transmitted is encrypted and tamper-proof sealed.
  • Doesn't eRecording raise the risk of fraudulent documents being filed?
    No, it does not. In fact, many would argue that eRecording actually reduces the likelyhood of fraudulent documents from being filed in public records. Think about it for a moment: how safe are paper documents?

Do you have a question that we haven't covered? Interested in learning more about eRecording with e-Docs Solutions? A knowledgeable and courteous agent is waiting to hear from you. Please send us an email or call us (weekdays from 8:00 a.m. to 8:00 p.m. EST) at 1 (888) 97 E-DOCS.

e-Docs Recording 2.0 is a simple, unintrusive, web-based application. Below is a list of minimum hardware and software requirements you must meet before you may begin using the application:

  • Computer with 1GB RAM, running any one of the following operating systems:
    • Windows XP (w/ Service Pack 2+)
    • Windows Vista
    • Windows 7
    • Windows 8
    • Windows Server 2003/2008/2012
    • Macintosh OS 10.5.7+ (Intel-based)
  • Any one (or more) of the following web browsers:
    • Internet Explorer 7+ (Windows Operating System)
    • Chrome 12+ (Windows Operating System)
    • Safari 4+ (Macintosh Operating System)
    • Firefox 3.6+ (Windows Operating System, Macintosh Operating System)
  • A scanner (preferrably TWAIN compliant).
  • High speed internet connection.

Sign up to begin eRecording, and join the thousands of document submitters across the nation currently reaping the benefits of faster, more efficient document processing and recording.

e-Docs Solutions is seeking to test its eRecording with Land Record Management software vendors for courtes and recording jurisdictions throughout the United States. Doing so ensures quick and efficient final testing with the county/recording jurisdiction and maintains a high level of satisfaction between all parties involved.

To initiate the testing process, please send us an email or call us (weekdays from 8:00 a.m. to 8:00 p.m. EST) at 1 (888) 97 E-DOCS.

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